Outlook Group Calendar Vs Shared Calendar
How to Create a Shared Calendar in Microsoft Teams. Creating a shared group calendar involves using both the Outlook Web App and the Microsoft Teams platform. The calendar itself will live in the Outlook Web App, but it will be shared directly within the Microsoft Teams application. Exchange-based Outlook group calendar addins; Group Calendars vs. Shared Calendars. Often we hear people ask about shared Outlook calendar solutions when they are actually referring to group calendar or group scheduling solutions within Microsoft Outlook. Dec 14, 2016 Shared Calendars Many businesses require an accessible, shared calendar that can be used to coordinate employee shifts or group schedules. Our original post showed you how to create a shared calendar in an Office 365 tenant that could be accessible.
- Outlook Group Calendar Vs Shared Calendar Today
- Outlook 2016 Group Calendar Vs Shared Calendar
- Outlook Group Calendar Vs Shared Calendar 2017
If you have a set of calendars that you frequently view together, such as your work colleagues or your family, using calendar groups makes it easy for you to see the combined schedules at a glance. Calendar groups can also include resources, Internet calendars, or SharePoint calendars.
Note: This feature requires a Microsoft Exchange Server account.
Create a calendar group
There are two ways that you can create a calendar group:
Pick members from an Address Book or Contacts list
Create a calendar group based on the calendars that you are viewing
Pick members from an Address Book or Contacts list
In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups > Create New Calendar Group.
Type a name for the new calendar group, and then click OK.
Under Address Book, choose the Address Book or Contact list from which you want to pick members of your group.
Browse for names or type them in the Search box, click the name that you want, and then click Group Members. Repeat this step for each calendar that you want to include in the group, and then click OK.
Create a calendar group based on the calendars that you are viewing
In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups > Save as New Calendar Group.
Type a name for the new calendar group, and then click OK.
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Notes:
The new calendar group opens beside any calendars or groups that were already open.
To add other calendars to the view, select the check boxes of the calendars that you want in the Navigation Pane.
Outlook Group Calendar Vs Shared Calendar Today
Add calendars to a calendar group
To add a calendar to an existing calendar group, in the Navigation Pane, drag it to the calendar group that you want.
If the calendar that you want to add is not in your Navigation Pane, do the following:
In Calendar, on the Home tab, in the Manage Calendars group, click Open Calendar, and then click the type of calendar that you want.
Browse for names or type them in the Search box, click the name that you want, and then click Calendar. Repeat this step for each calendar that you want to include in the group, and then click OK. The added calendars appear in the Shared Calendars folder in the Navigation Pane.
Note: In Schedule View, you can click the Add a Calendar box at the bottom of the view and then enter the name that you want. The calendar is added to the Shared Calendars folder in the Navigation Pane.
In the Navigation Pane, drag the calendar from Shared Calendars to the calendar group that you want.
Note: You can move a member of any calendar group to a different group. In the Navigation Pane, drag the calendar to the calendar group that you want.
View a calendar group
In the Navigation Pane, select the calendar check box.
Group calendars appear side by side or in horizontal Schedule View. To see the calendars in overlay mode, do the following:
On the Home tab, in the Arrange group, click Day, Work Week, Week or Month.
The calendars are arranged side-by-side.
Click the View in Overlay Mode arrow on the tab on each calendar that you want to overlay.
Notes:
Any calendar in the Navigation Pane can be viewed together with any group, even if it is not a member of that group. You can also view multiple calendar groups together. Select the check box of any calendar or calendar group that you want to view.
You can hide any calendar from the view by clearing its check box in the Navigation Pane, or by clicking Close Calendar on the calendar's tab. This only changes the calendars in the current view. It does not remove any calendar from a calendar group.
Delete a calendar group
In the Navigation Pane, right-click the calendar group that you want to delete, and then click Delete Group.
Whether you want to keep your whole family up to speed, are trying to coordinate with friends or need to keep track of colleagues' plans, a calendar app that you can share with multiple people can come in handy. Wouldn't it be nice to eliminate the need to call or text to figure out your schedules?
Cozi Family Organizer: Best for Busy Families
What we like
Well-organized setup
Built-in shopping and to-do lists
Available across major mobile platforms
What we don't like
Have to pay for some features and to remove ads
This app is particularly popular with heads of the household, who use it to log and view every family member's schedule in one place. You can view schedules by the week or month, and each family member's plans has a different color code so you can quickly see who's doing what.
With Cozi, you can set up automated emails with schedule details on a weekly or daily basis, as well as set up reminders so no one misses important events. The app also includes shopping and to-do list features, which let every family member contribute so nothing gets overlooked.
In addition to using the Cozi app on your Android, iPhone or Windows phone, you can log in from your computer. So pretty much anyone with a gadget of some kind should be able to access the app.
Family Wall: Best for Keeping Up With Relatives' Activities
What we like
Unique, social media-style approach to family schedule management
Ability to create various groups
What we don't like
Have to pay for location, safe zone notifications and select other features
Cost: Free (premium version available with expanded storage and location check-ins)
The Family Wall app offers much of the same great functionality as Cozi, including the ability to view and update a shared calendar and create and update task lists. Beyond that, however, it offers a private family social media-type experience, with a built-in instant-messaging tool.
There's also an option to share your 'best moments' with family members, and they can comment on these. With the premium version of the app, members of a shared Family Wall account can also send check-ins at specific locations to everyone else in the group, which could provide parents some peace of mind. Another cool feature: You can create various Family Wall groups, such as one for your family, one for close friends and one for extended family.
Google Calendar: Best for Gmail Users
What we like
Automatically imports events from Gmail
Intuitive design
What we don't like
Some complaints from Android users about notifications being delayed
Google's calendar app is streamlined and simple. It lets you create events and appointments, and if you add in a location it will provide a map to help you get there. It also imports events from your Gmail account to the calendar automatically. As for sharing-specific features, you can create and share a calendar, after which all participants will be able to view and update it across devices.
iCloud Calendar: Best for Mac and iOS Users
What we like
Useful for those who already work with iCloud
Can send calendars to non-iCloud users
What we don't like
Not for those without Apple hardware
This option will only make sense if you're already heavily invested in Apple's ecosystem, meaning you use the calendar and other Apple apps on your phone and laptop. If you do, then you can create and share calendars with others–and the recipients don't need to be iCloud users to view your calendars.
You can make changes to your calendar from your iCloud account, and they'll be reflected across all devices that have the app installed. The iCloud calendar definitely isn't the most robust, feature-packed option, but it could make sense if your family already uses Apple services and simply needs to merge schedules.
Outlook Calendar: Best for General Shared Calendars, Business-Related Calendars
What we like
Helpful tools for finding workable meeting times, coordinating schedules
Built into Outlook mail app
What we don't like
You have to be a Microsoft Office subscriber to get access
Cost:Free (with a Microsoft Office subscription, which starts at $69.99 per year)
Outlook 2016 Group Calendar Vs Shared Calendar
Once again, this is an option that won't make sense for everyone. However, if you're already using Outlook for work or personal email, it could be the right option for you.
In addition to integrating with Outlook email and your contacts list, this calendar includes the option to view group schedules. You just need to create a group calendar and invite all desired participants. You can also share your availability with others to help find a meeting time that works for everyone.
Outlook Group Calendar Vs Shared Calendar 2017
Outlook's calendar is part of the larger Outlook app, so you'll need to toggle between your mail and your calendar within the app to view the different features.
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